Board Administrative Assistant II
Office of the Clerk of the Board

DUTIES:
To assist the Clerk of the Board in providing highly responsible and complex and technical administrative, secretarial and clerical duties in support of the District’s elected and appointed Board of Directors and associated committees and commissions; to review, prepare, coordinate, finalize, assemble and distribute agendas and accompanying materials to Board of Directors, associated committees, members of the public and District staff; to take notes and transcribe audio tapes and distribute minutes of meetings; to review documents for completeness, accuracy, format and compliance with policies and procedures; to accurately maintain filing systems; to provide information and assistance to the public regarding District policies and procedures; and to perform related work as assigned.

MINIMUM QUALIFICATIONS:
Experience: Four years of increasingly responsible secretarial or administrative support experience including one year of experience providing office and secretarial support for an elected board and Training: Equivalent to the completion of the twelfth grade supplemented by specialized training in administrative or secretarial work or a related field.

SPECIAL REQUIREMENT:
A net typing speed of 50 net wpm is required and an original typing certificate along with the corresponding original typing test must be submitted with the application documents (typing test must have been taken within the past 30 days from one of the following testing agencies). To make an appointment for a typing test, contact one of the following facilities (photo ID will be required): AppleOne (408) 978-1800, Butler International (408) 719-1500 or Evergreen Valley College (408) 274-7900 x6628. Possession of a valid California driver’s license is required. Prior to appointment, candidates must successfully pass a medical examination.

SALARY:
$4,823.87 - $5,876.00 per month—Based on a five-step salary plan
Includes PERS (Public Employees’ Retirement System) Member Contribution of 7.407%

APPLY:
• Application packages may be obtained by contacting the Santa Clara Valley Water District Recruitment and Examination Unit, 5750 Almaden Expressway, San Jose, CA 95118. Phone (408) 265 2607x2085 (Job Hotline), or by visiting our website at: www.valleywater.org.
• An original signed District Employment Application, Supplemental Questionnaire, and any other required documents (resumes recommended), must be received by the Recruitment and Examination Unit no later than 5:00 p.m. on the final filing date. Postmarks, facsimiles, and electronic application packages will not be accepted.

FINAL FILING DATE: Thursday, April 17, 2008 by 5:00 p.m.

SELECTION PROCESS:
1. The District Employment Application, Supplemental Questions, and any other required documents (resume recommended) will be evaluated for minimum qualifications.
2. Candidates meeting the minimum qualifications will proceed to an application package appraisal assessment. The assessment score will be weighted 100% in determining the candidate’s ranking on the qualified list.
3. Candidates who best match the requirements of the position will be invited to interview, which may include a performance and/or written exercise.

NOTE: A qualified list may result from this examination process and may be used to fill future vacancies. Position and start date is subject to availability of funds. The District retains the right to repost this position as deemed necessary.

If this is a position which requires ongoing public contact, consideration will be given in the examination process to applicants who are fluent in speaking and/or writing other languages in addition to English in an effort to provide adequate and equitable services to all
members of the Santa Clara County community.

The District’s Equal Opportunity Non-Discrimination Plan information is available for review upon request.

The Santa Clara Valley Water District will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408 265-2607x2260.

Please be aware that, once submitted, all application materials become the property of the District and will not be returned. Personnel staff is not authorized to make copies of application materials for applicants.

Date Posted: 03/27/08