Administrative Assistant
Offie of Clerk of the Board

DUTIES:
To perform a wide variety of responsible and complex administrative, secretarial and clerical duties in support of an assigned Unit; to relieve higher level supervisory and management staff of administrative detail; and to provide information and assistance to the public regarding departmental policies and procedures.

Some Duties Include:
1) Manage individual calendars for 7 Board members and 3 master calendars, including activities, meetings, and various internal and external events.
2) Coordinate, review, edit, and deliver to Directors support materials for meetings and speaking engagements such as storyboards, background and briefing materials, and talking points.
3) Maintain daily internal and external communications with high-level executives.

MINIMUM QUALIFICATIONS:
Experience: Three years of increasingly responsible secretarial or office administration experience and Training: Equivalent to the completion of the twelfth grade supplemented by specialized training in administrative or secretarial work or a related field.

SPECIAL REQUIREMENT:
A net typing speed of 50 net wpm is required and an original typing certificate along with the corresponding original typing test must be submitted with the application documents (typing test must have been taken within the past 30 days from one of the following testing agencies). To make an appointment for a typing test, contact one of the following facilities (photo ID will be required): AppleOne (408) 978-1800, Butler International (408) 719-1500 or Evergreen Valley College (408) 274-7900 x6628. Possession of a valid California driver’s license is required. Prior to appointment, candidates will be required to successfully pass a medical examination.

SALARY:
$4,605.47 - $5,610.80 per month - Based on a five-step salary plan
Includes PERS (Public Employees’ Retirement System) Member Contribution of 7.407%

APPLY:
• Application packages may be obtained by contacting the Santa Clara Valley Water District Recruitment and Examination Unit, 5750 Almaden Expressway, San Jose, CA 95118. Phone (408) 265 2607x2085 (Job Hotline), or by visiting our website at: www.valleywater.org.
• An original signed District Employment Application, Supplemental Questionnaire, and any other required documents (resumes recommended), must be received by the Recruitment and Examination Unit no later than 5:00 p.m. on the final filing date. Postmarks, facsimiles, and electronic application packages will not be accepted.

FINAL FILING DATE: Wednesday, August 20, 2008 by 5:00 p.m.

SELECTION PROCESS:
1. The District Employment Application, Supplemental Questions, and any other required documents (resume recommended) will be evaluated for minimum qualifications.
2. Candidates meeting the minimum qualifications will proceed to an application package appraisal assessment. The assessment score will be weighted 100% in determining the candidate’s ranking on the qualified list.
3. Candidates who best match the requirements of the position will be invited to interview, which may include a performance and/or written exercise.

NOTE: A qualified list may result from this examination process and may be used to fill future vacancies. Position and start date is subject to availability of funds. The District retains the right to repost this position as deemed necessary.

If this is a position which requires ongoing public contact, consideration will be given in the examination process to applicants who are fluent in speaking and/or writing other languages in addition to English in an effort to provide adequate and equitable services to all
members of the Santa Clara County community.

The District’s Equal Opportunity Non-Discrimination Plan information is available for review upon request.

The Santa Clara Valley Water District will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408 265-2607x2260.

Please be aware that, once submitted, all application materials become the property of the District and will not be returned. Personnel staff is not authorized to make copies of application materials for applicants.

Date Posted: 07/31/08